Posted October 8, 2019
Scottsdale Center for the Arts

Assistant House Manager


Posted October 8, 2019
City of Mesa Arts and Culture Department
Deputy Director - Operations and Administration



Posted October 8, 2019
Arizona Presenter's Alliance - Administrative Coordinator

Areas of responsibility & duties

All duties will be performed at the direction of the Board of Directors, including, but not limited to, the following:

Local Meetings, Retreat and Annual Conference:

  • Setup, monitor and update meetings and conference registrations
  • Prepare attendee invoices, receive and record payments
  • Assist in advancing and on-site coordination of meetings and Conference
  • Manage post conference survey and provide results to the Board


  • Membership dues - invoicing and tracking
  • Meeting announcements and minutes (in the absence of the Secretary)
  • Membership database CMS and maintenance (OvationTix)
  • Increase communication to members (monthly newsletter, etc.)


  • Basic bookkeeping
    • Develop and maintain financial system to include syncing between QuickBooks Online; PayPal; Chase
    • Track income and bank deposits
    • Assist Treasurer in preparation of financial report for Board Meetings
  • Sponsorship invoicing and tracking

Support of the Board:

  • Provide managerial support to the Board of Directors as determined by action items developed at Board and Committee Meetings; maintain on-going communication between Board and Committee Members
  • Prepare and distribute Board meeting materials
  • Maintain Board files and records
  • Take and transcribe minutes of meetings (in the absence of Secretary)
  • Corporate matters: annual state and federal filings


  • All marketing to be done at the request of the Board
  • Update social media
  • Maintain CMS (OvationTix)
  • Administer e-mail campaigns
  • Website maintenance, including website processes (shopping cart, PayPal, etc.)


  • Paid $25 per hour (paid as independent contractor) or a maximum of $3000.00 annually. Average of 10-12 hours per month, paid on invoice per month. 
  • Annual Conference will be compensated separately and accommodations at host hotel included

Please email interest and resume to



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