Job Postings

Posted October 8, 2019
Arizona Presenter's Alliance - Administrative Coordinator

Areas of responsibility & duties

All duties will be performed at the direction of the Board of Directors, including, but not limited to, the following:

Local Meetings, Retreat and Annual Conference:

• Setup, monitor and update meetings and conference registrations
• Prepare attendee invoices, receive and record payments
• Assist in advancing and on-site coordination of meetings and Conference
• Manage post conference survey and provide results to the Board

Membership

• Membership dues - invoicing and tracking
• Meeting announcements and minutes (in the absence of the Secretary)
• Membership database CMS and maintenance (OvationTix)
• Increase communication to members (monthly newsletter, etc.)

Financial:

• Basic bookkeeping
  • Develop and maintain financial system to include syncing between QuickBooks Online; PayPal; Chase
  • Track income and bank deposits
  • Assist Treasurer in preparation of financial report for Board Meetings
• Sponsorship invoicing and tracking

Support of the Board:

• Provide managerial support to the Board of Directors as determined by action items developed at Board and Committee Meetings; maintain on-going communication between Board and Committee Members
• Prepare and distribute Board meeting materials
• Maintain Board files and records
• Take and transcribe minutes of meetings (in the absence of Secretary)
• Corporate matters: annual state and federal filings

Marketing:

• All marketing to be done at the request of the Board
• Update social media
• Maintain CMS (OvationTix)
• Administer e-mail campaigns
• Website maintenance, including website processes (shopping cart, PayPal, etc.)

 HOURS WORKED AND COMPENSATION

• Paid $25 per hour (paid as independent contractor) or a maximum of $3000.00 annually. Average of 10-12 hours per month, paid on invoice per month. 
• Annual Conference will be compensated separately and accommodations at host hotel included

Please email interest and resume to azpresenters@gmail.com